Cheops - Features

Cheops covers the whole contract management process, the standard modules include

Project Budget

  • Flexible Cost Coding structure
  • Unlimited User defined Resource Categories (eg Materials, Labour, Sub-Contract etc)
  • Budgets can be entered as Lump Sum Amounts against a Resource Category or Individual Resources, or transferred from an Estimating System.


  • Order amount updates Committed Costs
  • Purchase Order printing to user defined layout
  • Order value checked against remaining Budget
  • Option to track Deliveries against Orders
  • Integrated with Job Costing and Accounts Payable


  • Lump Sum and/or Schedule of Rates/Bills of
  • Quantities Contracts
  • Retention and/or Bank Guarantee details
  • Progress Payments can be entered by Amount, Percentage or Quantity and allows processing both Claimed and Approved values, net or gross
  • Fully integrated with Variations Module
  • Produces Adjustment Advice Notices, Application Advice Notices and Authenticated Tax Receipts
  • Integrated with Job Costing and Accounts Payable


  • User defined Variation Types and Categories
  • Budgets and Actuals can be separately maintained for each Variation or spread over original Cost Codes
  • Sub-Contract component linked to Sub-Contracts Module maintaining the adjusted Contract Sum for each Sub-Contract
  • Integrated with Head Contract Progress Claims/Interim Applications

Labour Costing

  • Detailed Labour Costing by Timesheets, Journals or direct interface with Payroll Module
  • Labour Costs including hours by Staff and/or Cost Code
  • Multiple hourly rates per Staff per Project if required

Job Costing

  • On-line updating of Budget, Committed, Incurred and Actual Costs by Cost Code
  • Forecasting by
    • Costs to Complete
    • Estimated Final Cost
    • Earned Value (Percentage, Quantity or Amount)
  • Standard and User defined reports

Accounts Payable

  • Invoices matched against Purchase Orders and/or Delivery Dockets
  • Separate discount and payment terms per Creditor
  • Computer printed Cheques and Remittances
  • Direct Debit (EFT) Payments
  • Manual Cheques
  • Integrated with Job Costing and General/Nominal Ledger

Accounts Receivable / Progress Claims / Interim Applications

  • Detailed Progress Claim Schedules based on either
    • Cost Codes
    • Bill of Quantities
    • User Defined Schedule - (eg Milestones)
  • Claim details by Percentage, Amounts or Quantities
  • Facility for claiming Contract Variations and/or Materials on/off Site
  • Automatic adjustment once Payment Certificate details are recorded
  • Sundry Invoices for non-claim Invoices
  • Retention and/or Bank Guarantee details
  • Integrated with General/Nominal Ledger

Statutory Taxation

  • Country specific WHT, CIS etc including statutory reporting, reconciliation and validation of deductions
  • Country specific Consumption Tax facilities (GST, VAT etc) including statutory reporting, reconciliation and validation of amounts
  • Changes in statutory values (eg Percentage Rate Charge) can be entered by the customer

General / Nominal Ledger

  • Flexible Chart of Account structure
  • Consolidation of Multiple Divisions and/or Companies if required
  • Bank Reconciliation
  • All periods in current and next year open if required
  • General Journals, Standing Journals and Cost Allocation facilities
  • Audit Trails and Security
  • Report Writer
  • Fully integrated with all Modules

Plant Module - Optional

  • Module for tracking Plant running expenses and Plant profitability
  • Service and Maintenance History Register and Report
  • Service Due Report
  • Integrated with Asset Register

Asset Register - Optional

  • Unique identification of Assets
  • Book and Tax Depreciation calculations
  • Disposal and movement of Assets
  • Integrated with Job Costing and General/Nominal Ledger

Payroll - Optional

  • Salary and Wages employees
  • Full Pay History
  • User defined Additions/Deductions
  • Direct Debit (EFT) payments
  • Integrated with Job Costing and General/Nominal Ledger

Dayworks- Optional

  • Automatically generates invoices to clients based on costs· incurred through Labour, Materials and Journals.
  • Ability to enter percentage Markups at specified rates for resource categories.
  • Ability to enter built-up hourly Labour charges.
  • Can be linked to Payroll or Timesheet module.

Stock Module - Optional

  • Stock Procurement
  • Stock Issues using FIFO
  • Stocktaking and Stock Reservations
  • Direct sales including Invoice printing and Stock Adjustments

Project Report - Optional

  • Enhanced Project and Project Costing reporting
  • Multiple Templates to cater for specific Management, Project or Client requirements
  • User defined presentation quality output
  • Extremely flexible and configurable

Document Management - Optional

  • A comprehensive facility for tracking the creation, distribution and modification of Documents
  • Central Register of Documents and Amendments
  • Document distribution management
  • Customised Standard Forms and Registers
  • Audit Trails


  • One step exporting to EXCEL, HTML, XML, PDF, RTF or TXT
  • Preview on screen or send direct to printer
  • Configurable header information and data appearance
  • Company logos set per Company or per Project
  • Configurable heading level colours

Electronic Trading

  • All reports may be exported and e-mailed including:
    • Purchase Orders
    • Payment Advice Notices
    • EFT Payments
  • Email sent if Purchase Order Limit exceeded
  • Electronic cross referencing to source data (eg Original Creditor’s Invoice)